Privacy Policy

Quot Systems Inc. · Effective Date: March 3, 2026

1. Introduction

Quot Systems Inc. operates the Quot platform, including Quot ERP+, POS, and related services. We respect your privacy and are committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, and protect your information when you use Quot.

By using Quot, you agree to the practices described in this policy.

2. Who We Are

Quot Systems Inc. is the legal owner and operator of the Quot platform.

For the purpose of data protection laws, Quot Systems Inc. acts as a Data Controller for personal data collected through the platform.

Contact:
Email: privacy@tryquot.com
Address: Sangotedo, Lagos, Nigeria

3. Information We Collect

We collect the following types of information:

3.1 Personal Information

  • Full name
  • Business name
  • Email address
  • Phone number
  • Billing address
  • Payment information
  • Tax identification numbers if required

3.2 Business Information

  • Sales records
  • Inventory records
  • Transaction history
  • Accounting data
  • Staff details entered by account owners

3.3 Device and Usage Data

  • IP address
  • Device type
  • Browser type
  • Log data
  • Usage patterns within the platform

3.4 Cookies and Tracking

We use cookies and similar technologies to improve user experience, analyze traffic, and enhance security.

You can control cookies through your browser settings.

4. How We Use Your Information

We use your information to:

  • Provide and maintain the Quot platform
  • Process transactions and subscriptions
  • Improve our services
  • Provide customer support
  • Prevent fraud and abuse
  • Comply with legal obligations
  • Send important service updates
  • Send marketing communications if you opt in

We do not sell your personal data.

5. Legal Basis for Processing

We process your data under the following legal bases:

  • Performance of contract
  • Legitimate business interest
  • Legal compliance
  • Consent where required

6. Data Sharing

We may share your data with:

  • Payment processors
  • Cloud hosting providers
  • Analytics providers
  • Regulatory authorities where legally required
  • Professional advisers such as auditors and lawyers

All third parties are required to protect your data.

We do not sell personal data to advertisers.

7. International Transfers

Your data may be stored or processed outside Nigeria.

Where we transfer data internationally, we ensure appropriate safeguards are in place in line with:

  • Nigeria Data Protection Act
  • GDPR where applicable

8. Data Retention

We retain your data:

  • For as long as your account is active
  • As required for legal or regulatory compliance
  • As necessary to resolve disputes

You may request deletion of your data subject to legal requirements.

9. Your Rights

Under Nigerian law and GDPR where applicable, you have the right to:

  • Access your data
  • Correct inaccurate data
  • Request deletion
  • Restrict processing
  • Object to processing
  • Withdraw consent
  • Request data portability

To exercise these rights, contact privacy@tryquot.com

10. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

  • Encryption
  • Secure servers
  • Access control measures
  • Monitoring and auditing

No system is completely secure. However, we take reasonable steps to protect your data.

11. Children's Privacy

Quot is not intended for individuals under 18 years old.

We do not knowingly collect data from minors.

12. Changes to This Policy

We may update this policy periodically.

Significant changes will be communicated through email or platform notification.

13. Contact Us

For questions about this policy:

Email: privacy@tryquot.com
Company: Quot Systems Inc.